OFFICE ADMINISTRATOR
Part-time | On-site
Hours: 25+/week
Report to: Lead Pastor, Personnel Leader, Executive Team Leader
ABOUT THIS ROLE
The Office Administrator is the first contact with the Newsong Family and the greater community. The Office Administrator manages the daily operations of the church including but not limited to: training, equipping, overseeing volunteers, supplies and communication. The O.A. has the ability to maintain confidentiality.
1. Internal/External Communication
- Worship Experience Loop
- Create Weekly Graphic-based email
- Internal print media
- Manage digital communication: Text In Church, Church Center App
- Internal Displays (delegating or creating)
2. Calendar
- Manage church calendar (spread out on various digital platforms and print)
Includes all ministry teams, events, and outside groups
3. Ministry Teams Liaison:
- Maintain current team lists & contact info.
- Be available to provide requests of teams
- Prepare rooms, food requests, etc for ministry team meetings
4. Membership/Registration:
- Planning Center Online
5. Procurement:
- Building supplies
- Grounds
- Special events/projects
- Small Groups/Ministry Teams
6. Human Resources:
- Maintain/Compose Employee Handbook/Procedures
- Manage employee forms (PTO and Vacation)
- Manage employee health plans when offered
- Background Checks, including volunteers
9. Facility:
- Coordinate Cleaning Professionals
- Internet Maintenance
- Maintain Lock Up Schedule/key use
- Manage requests for building use
- Coordinate Staff Responsibilities
10. 501(c)(3) Compliance
- Maintain annual reporting for the Secretary of State (S.O.S.)
- Maintain current non-profit status (periodic inspection)
- Update & maintain current non-profit signature agents/officers
- Maintain current IRS determination letter and IRS Form 1023
11. Staff Meetings
- Attend weekly staff meetings set by lead pastor
12. Sunday
- Download/screen mirror all advertising loops
- Recruit live announcement leader for both services
- Recruit 8 communion helpers
- Troubleshoot all wifi connections
- Set up all ipads for Kidsong/Nursery checkins
- Set up all ipads for giving
- Place all print media on worship seats
- Download advertising loops to Media drive for proclaim (AV Booth)
- Make sure all rooms are ready for volunteers
- Set up any missional life spotlights
- Be available for any “need”
Familiarity/Willingness to learn the following programs/platforms:
Text In Church, Adobe Photoshop, Canva, MAC OS, Microsoft Office, Planning Center Online, MailChimp, Google Workspace
Skills:
Self-motivated, Multi-tasker, Willing to follow up, A Curious Nature, Open & Engaging, Problem solver
Key Requirement:
Love the Lord your God with all your heart, soul, mind and your neighbor as yourself. This is NOT our home. But you have opportunities to be Light in a very broken world. Love people towards eternity.
